| OAIRP Constitution|
Revised November 7, 2003
The name of this organization shall be The Ohio Association for
Institutional Research and Planning, henceforth referred to in this document as
The purposes of OAIRP shall be:
To promote institutional research,
policy analysis, program planning, budgetary planning, and space planning as
professional activities in higher education within the State of Ohio;
To exchange information, methods,
and reports/findings among colleges and universities within the State of
To provide a forum in which
institutional researchers, planners, policy analysts, and other educational
professionals can discuss issues of interest, seek mutual assistance for
common problems, and consider trends and developments common to the future
of public and private institutions of higher education in Ohio;
To promote professional development
of the membership;
To promote inter-institutional
cooperation on projects and research and/or planning activities to
investigate or solve common areas of concern;
To sponsor such other activities
and programs related to research and planning in higher education as the
membership shall, from time to time, deem to be in the best interests of
higher education in Ohio.
Any person interested in
institutional research and planning may become a member of OAIRP.
Dues: Individuals become members by
payment of annual dues. The membership determines dues by voting on
Executive Committee recommendations. Membership shall cover the period of
October 1 to September 30.
OAIRP as an organization
acknowledges the fact that there is a commonality of interest among
institutional researchers, planners, and policy analysts in colleges and
universities. It also recognizes, however, that there is a wide variety in
the structures and mission of institutions in higher education in Ohio. To
ensure that the interests and needs of these major sectors are met
substantially and in good measure, this Article is included in this
There shall be a system of Councils
within OAIRP and each member shall affiliate with the appropriate council:
Council A: Two-year public institutions
Council B: Four-year public institutions
Council C: Four-year private institutions
Time shall be allocated at every
regular meeting of the OAIRP for meetings of the Councils in order for their
respective memberships to accomplish inter-institutional projects, to
exchange data or information, and to discuss issues of common interest.
The meeting of each Council shall
be conducted by the Council's senior representative on the Executive
Committee; in her/his absence, either of the Council's other representatives
on the Executive Committee shall be responsible for conducting the meeting.
Members from other than two-year
public institutions, four-year public institutions and four-year private
institutions may affiliate with the Council of their choice.
Committee shall consist of the three representatives from each council. From
the membership of the Executive Committee, a slate of officers shall be
Committee shall be responsible for: implementing programs approved by the
membership; recommending policies and programs to the membership; planning
the programs for all meetings of OAIRP; preparing an annual budget for
presentation to the membership; handling all matters which may come to the
organization between meetings.
Committee each year shall appoint three members of OAIRP to audit the
financial affairs of the organization following the fall meeting. The audit
report shall be presented at the fall or spring meeting of OAIRP.
There shall be
four officers of the organization: President, Vice President, Treasurer, and
in consultation with members of the Executive Committee, shall be
responsible for all business of OAIRP; shall preside at meetings of OAIRP;
shall represent OAIRP in relations with other professional and educational
organizations, with the Treasurer shall prepare an annual budget; and shall
present an Annual Report to the membership.
President shall assist the President in any way necessary; shall assume the
responsibilities of President in case of the President's absence or
inability to function in that role.
shall be responsible for the receipt and disbursement - with the approval of
the President or Vice President - of all funds; shall maintain appropriate
records of fiscal transactions; shall prepare a written financial report for
each meeting; and with the President shall prepare an annual budget.
shall maintain a record of all proceedings of OAIRP; shall prepare and
distribute meeting and special notices to the membership; and shall maintain
a current roster and mailing list of all members.
be held at the fall meeting.
shall have three representatives on the Executive Committee. Elections shall
be conducted by the senior representative from each Council during the fall
meeting. The term of office will be three years starting at the end of the
fall meeting when elected through the fall meeting three years hence.
Officers will be
nominated from the newly elected Executive Committee by any member in
attendance and elected by a simple majority vote of all members in
attendance. The term of office shall be from the end of the fall meeting at
which they are elected until the end of the following fall meeting.
vacancies occur, the Executive Committee shall prepare nominations for the
position(s) to be voted on by the membership at the next regular meeting. If
vacancies occur in the Council membership on the Executive Committee, the
Council having a vacancy shall elect a replacement for that member at the
next regular meeting. Individuals elected in this manner shall complete the
unexpired terms of those who have left office.
There shall be
two regular meetings each year scheduled by the Executive Committee, one in
the fall and one in the spring. Individual Councils may hold additional
meetings as necessary.
Any vote which
is not a change to the constitution shall require a simple majority of
provided in this Constitution and/or By Laws, Robert's Rules of Order Newly
Revised shall apply.
of the Executive Committee may be called by the President.
The Executive Committee may set up
committees on the basis of need and shall appoint the chairpersons of those
Amendments may be proposed by the
Executive Committee or by petition of twenty (20) members of the OAIRP. A vote
to amend the Constitution may be taken at any regular meeting provided that the
proposed amendment has been circulated in written form to the entire membership
not less than 30 days prior to the vote. Such amendments shall require a
two-thirds vote of the members present at the meeting.